Job Description
Job Summary:
The Administrative Assistant/Payroll provides support to the Senior Management Team and the Board of Directors. The purpose of this position is to perform duties to assist with payroll administration and assist with the administrative duties within the Administrative Office.
Essential Duties and Responsibilities:
Payroll
· Assist with processing bi-weekly payroll.
· Assist with maintaining the payroll system, including the entry of new hires, terminations, LOA, etc.
Administrative
· Provide coverage for the front reception desk, as required.
· Provide administrative support to executive-level staff, including maintaining physical and digital filing systems, managing calendars, making travel arrangements, and responding to email and correspondence. (if required)
· Input and update information in databases and spreadsheets.
· Prepare meeting agendas and board packages, attend all Board and committee meetings for the purpose of recording and preparing minutes.
· Coordinate logistics for meetings/events, including room setup and catering.
· Assist in the preparation of funding proposals, as required.
· Complete other duties and projects as assigned.
· Actively support and promote the mission, vision, and values of Goodwill Industries Niagara.
· Conform to all Health and Safety regulations and procedures as laid out in the Employee Handbook.
· Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
Qualifications:
· Successful completion of a post-secondary degree/diploma in payroll, office administration, or an equivalent business program.
· Experience required with ADP payroll processing and procedures is an asset.
· Strong attention to detail.
· Be flexible and able to adapt quickly to change
· Excellent data entry skills
· Ability to transcribe recordings accurately
· Computer knowledge and proficiency, particularly with the Microsoft Suite programs
· Excellent grammar, spelling and proof-reading skills.
· Good Communication skills and a professional telephone manner.
· Teamwork attitude and approach to duties.
· Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
· Professional and cooperative attitude and behaviour.
· Ability to work well under pressure.
· Ability to work independently and possess good problem-solving skills/creativity skills.
· Excellent organizational skills.
· Flexible and able to adapt quickly to change.
· Excellent customer service abilities.
· Valid driver’s license and have access to his/her own vehicle.
· Automobile insurance of at least one million dollars.
· Satisfactory criminal reference check