Job Description

Administrative Assistant

The South Niagara Chambers of Commerce is looking for an Administrative Assistant for our 4 organizations. Our vibe is fun, friendly and above all we want to grow membership by continuously providing value added programming and services. Our goal is to regularly engage and communicate with members. We are looking for someone who is passionate about providing outstanding customer service.

Position Overview

  • 33 hours per week – In Office
  • Monday through Thursday 9am to 4:30 pm; Friday 9am to noon – 1/2 hour paid lunch Monday through Thursday (some before and after hour events)
  • Valid drivers license and access to vehicle
  • $21 to $23.50 per hour
  • 2 weeks vacation, plus paid holiday day shut down from December 25th to January 2nd

Personal Skills/Attributes Required for the Position:

  • Successful completion of a post-secondary program
  • Pleasant and professional manner
  • Computer knowledge and proficiency particularly in QuickBooks, Word, Excel
  • Excellent interpersonal skills and an ability to interact with staff and community members
  • Experienced in working well under pressure
  • Ability to work independently and possess good problem solving/creativity skills
  • Teamwork attitude and approach to duties
  • Flexible and able to adapt quickly to change

The Candidate Must Possess:

  • A valid drivers licence and have access to own vehicle
  • Automobile insurance of at least one million dollars

Job Description:

  • Attend all Executive, Board, Government Affairs, other committee and /or task force meetings as assigned, for the purpose of recording and transcribing minutes. Prepare agendas, agenda package material and distribute to Board and Committee members in advance of their meetings
  • Prepare monthly reports for the Executive Director on the status of special events, membership marketing initiatives, etc
  • Maintain and control accurate records for ticket inventories, Business After Five contracts with sponsor, host and exhibitor companies; prize solicitations, event sponsorships, etc, and provide accompanying reports as requested
  • Daily invoicing, banking and accounts receivables/payables utilizing QuickBooks software
  • Provide the Executive Director with revenue and expense summaries for each function
  • Attend all special events to handle registration and assist event staff with onsite duties
  • Maintain the membership database
  • Other administrative duties as assigned by the Executive Director

Job Gym is supporting South Niagara Chambers of Commerce with their recruitment.  Interested candidates are invited to submit their application to Job Gym at work2@jhs-niagara.ca – please quote ‘Chamber – Admin’ in the subject line of your email.

If you have questions about this opportunity or need assistance applying, please contact Job Gym at 905-732-7655 or 905-871-3932 and a member of our team will be happy to help you.


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