Job Description

Who We Are: Allied Marine & Industrial is committed to providing mechanical, machining, custom fabrication and manufacturing services to the marine and industrial markets. We focus on fulfilling our client’s needs within budgetary constraints, on time, and while maintaining a safe working environment.

The Position: We are looking for a full-time Accounting Assistant/Executive Assistant to join our team with an immediate start date. This individual will report to both the President and the Controller, while supporting the management team and administrative needs of the company.

Compensation:

  • $45,000 – $65,000/year
  • Comprehensive benefits

Accountanting Assistant Focused Duties:

  • General bookkeeping duties including invoice and payables
  • Prepare working papers to support reporting requirements in keeping with the reporting schedule
  • Assist in the preparation of board materials, audited financial statements and related notes
  • Assist the Controller with the daily accounting processes and month-end close to ensure timely and accurate financial statements, budget vs. actual analysis and analytics
  • Audit, analyze and evaluate financial transaction data to ensure accuracy and completeness
  • Assist the Controller in preparing reports i.e. winter work, timecard analysis report, internal hours report, etc.
  • Participate in preparing and auditing materials requiring analyses of supporting documents
  • Provide value-add to the business by pro-active problem solving and timely communication
  • Prepare ad-hoc reports as requested
  • Work list development, schedule adherence and follow up on reports and improvements

Executive Assistant Focused Duties:

  • Maintain, prepare and file documents as requested (binders, reports, spreadsheets, meeting minutes, etc.)
  • Review and summarize miscellaneous reports and documents; prepare supporting documents as necessary
  • Copy files e.g. purchase order, drawing, packing slips, and reports to job files
  • Assist with ISO and continuous improvement initiatives
  • Draft acknowledgement letters, personal correspondence, and other tasks
  • Manage Calendars
  • Support the Presidents desk and perform additional administrative duties as assigned

Skills

  • Strong Microsoft Office skills, with a focus on Excel and the ability to build financial models
  • Strong understanding of finance best practices
  • Active listening with excellent ability to clearly and effectively communicate information
  • Attention to detail, focus on deliverables and ability to provide timely analysis
  • Capable of thinking critically and solving problems in a timely manner

Qualifications:

  • Post Secondary education with a focus in business or accounting
  • 5 years relevant accounting experience

Job Types: Full-time, Permanent

Salary: $45,000.00-$65,000.00 per year

Benefits:

  • Dental care
  • Disability insurance
  • Discounted or free food
  • Extended health care
  • On-site parking
  • Paid time off
  • Profit sharing
  • Vision care

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Port Colborne, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location


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