Job Description


Non Union


Job Title: Procurement Analyst    
Job Opening Id: 27393 # Required: 1
Business Unit: Corporate Services Division: Procurement & Strategic Acquisitions
Location: Headquarters Campbell West Standard Hours: 35.00 / week
Full/Part Time: Full-Time Regular/Temporary: Regular
Salary Grade: 5 Salary Range: $ 68,480.00 – $ 80,560.00
Post Date: 2021-01-11 Close Date: 2021-01-31

Division: Procurement & Strategic Acquisitions

About Us

Serving a diverse urban and rural population of more than 430,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries.  Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.

Job Description

Job Summary

Reporting to the Procurement Manager, the Procurement Analyst is responsible for developing and implementing strategies that result in best-in-class procurement practices and supplier relationships, investigating and recommending opportunities to apply sourcing and procurement methodologies to leverage annual purchase volume and rationalize supplier base to ensure benefits/savings to the Region.

Education

  • Post-secondary degree in Management, Business, Economics, Accounting, or Finance or other related field.
  • MBA or advanced degree in a similar field of study is preferred.

Knowledge

  • 3 years of experience in a senior role in procurement, cooperative purchasing and related functions, such as strategic sourcing, spend analysis, supply chain optimization, process re-engineering.
  • 3 years of practical experience with an integrated Enterprise Resource Planning System, (e.g. PeopleSoft) is preferred.
  • Purchasing certification (i.e. CPPB, CPSM, CPPO, and CSCMP).
  • Working knowledge of procurement policies, procedures, processes and tools, preferably for the public sector.
  • Knowledge of performance metric analysis tools related to procurement and return on investment (ROI).

Responsibilities

Develop and implement strategies to optimize procurement practices (30% of time)

  • Monitors current developments, trends and best practices in procurement processes, procedures and tools for continuous improvement opportunities.
  • Assesses new and existing local and provincial legislation, policies and programs to determine their impact on existing, or planned strategies and policies and make recommendations on course of action.
  • Leads short and long-term operational/strategic business activities by developing, enhancing and maintaining operational information and business models.
  • Leads and manages strategic procurement projects and initiatives, preparing project plans, researching best practices and trends, developing (individually or as part of team) prototype practices/procedures, obtaining input and feedback from key stakeholders, securing necessary approvals, and implementing plans.
  • Leads division/departmental, cross-functional teams to resolve procurement challenges, implement process improvements and execute the Region’s procurement strategy.
  • Develops and maintains a comprehensive procurement resource center (self-service) on internal, external web-portals and Enterprise Resource Planning system (ERP).

Conducts detailed research and analyses (various forms), providing meaningful insights, opportunities, impacts and recommendations to enhance procurement operations, and ensuring efficiency and alignment with the Region’s procurement strategies (30% of time)

  • Provides analysis and metrics for complex procurement projects and assist in procedure and policy development. 
  • Establishes and monitors a baseline of performance indicators and deliver trend data, providing insight to core stakeholders.
  • Prepares timely and accurate responses to Council information requests, researching and reviewing data.
  • Prepares and communicates complex procurement analysis and resulting business case to management and stakeholders.
  • Analysis and metrics of Purchase Order data in the ERP system to identify opportunities to leverage spend and ensuring compliance with the Niagara Region Procurement By-Law.
  • Continued refinement and enhancements to the current reporting.

Facilitates and leads the documentation, standardization, optimization, and design of key processes, systems and tools (template/forms), which support the procurement process for the purchase of good and services and disposal of surplus assets. (20% of time)

  • Establishes and maintains standardized procedures, processes, systems, and tools, which support the procurement activities, ensuring compliance with approved by-laws, policies, and procedures and making recommendations to resolve gaps within the process.
  • Provides analysis, input and recommendations to management to enhance efficiency and effectiveness of procurement processes, leading process improvement initiatives.
  • Updates policies and procedures, ensuring effective and efficient processes are in place for procurement with consideration of the corporate need.
  • Develops centralized document management filing structure. 
  • Manages procurement data integrity, maintaining and correcting information in existing Enterprise Resource Planning System (e.g. PeopleSoft).

Develops user-specific training programs (procurement & contract management, procurement procedures, processes, tools and software). (10% of time)

  • Conducts needs assessments, develops designs and program content/materials.
  • Delivers training to enhance procurement capability across the Region and to its shared services clients.
  • Recommends additional training opportunities to the training coordinator/managers.
  • Acts as the single point of contact for a diverse group of users within and external to the Division, providing ongoing training and support.

Builds relationships with internal and external stakeholders. (10% of time)

  • Partners with all internal/external stakeholders to identify sourcing needs, conduct buyer/market profiles, share marketplace trends, develop sourcing strategies, share best practices and define acceptable service levels. 
  • Establishes networks within the organization to provide feedback for continuous improvements initiatives, effective communication and development and transfer of skills and expertise.
  • Consults with key stakeholders to identify issues, develop options, and select and implement appropriate solutions.
  • Develops strong working relationships with key staff members in IT and other supporting departments.

Special Requirements

  • In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a successful Canadian Police Clearance Certificate.
  • Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.

Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values of service, honesty, choice, partnership and respect.

Closing Statement

Uncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow’s challenges TODAY!

Let us know why you would be an excellent team member by submitting your online application.

We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.

Please apply through the Niagara Region Careers portal.


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